Get the Excel workbook by email · Browse review and pricing guides
Free file. Checkout asks for your email, country and ZIP/postal code.
Choose a file below. Complete the review using your own records and keep the finished files in a location your firm controls.
PDF · 1 page
AI Renewal Checklist
A printable companion for reviewing a subscription, its owner, available evidence and next decision. Use it alongside your own account and billing records.
Free file. Checkout asks for your email, country and ZIP/postal code.
PDF · 2 pages
AI Renewal Calendar
A printable register and instructions for planning review dates before contractual notice deadlines. Record the actual notice requirement and choose the review buffer your team needs.
Free file. Checkout asks for your email, country and ZIP/postal code.
Fillable PDF · 2 pages
AI Decision Record
Record the purpose, evidence, cost, approval and next action for one AI subscription. Includes 18 fillable fields and a clearly labeled illustrative example.
Get decision record PDF by email
Free file. Checkout asks for your email, country and ZIP/postal code.
Excel · 3 worksheets
AI Review Templates
Maintain a Renewal Calendar and Decision Record, with an Instructions sheet. Visible formulas calculate annualized fixed cost and decision dates from your entered records.
Free file. Checkout asks for your email, country and ZIP/postal code.
Fillable PDF · 1 page
AI Spend Policy
A one-page management aid covering buying authority, approval thresholds, renewal ownership, review cadence and information boundaries. Complete nine fields for your firm's decisions. This is not legal advice.
Free file. Checkout asks for your email, country and ZIP/postal code.
Read the policy template guide before adopting it.
If checkout or the download link is unavailable, you can use the free online checklist or contact product support.
Keep the decision in your firm's hands.
Use Keep, Resize, Test or Retire to document the next step. The templates support manual recordkeeping. Your team reviews the evidence and completes any changes through the relevant vendor account.
The calendar uses your confirmed contractual notice deadline and a chosen buffer in calendar days. The Excel cost calculation covers fixed charges; review usage-based charges and other costs separately.
Read the AI subscription review guide or use the free online checklist.
Frequently asked questions
How do we receive a free template file?
Choose the file and complete its $0 checkout with your email, country and ZIP or postal code to request email delivery. The online checklist and guides remain available without entering an email.
Do the templates discover subscriptions or change vendor accounts?
No. These are manual companion resources that your team completes using its own records. Your team reviews the evidence, records the decision and completes any change through the relevant vendor account.
Does the Excel annualized cost include metered usage?
No. The workbook annualizes fixed charges from the amount and billing interval you enter. Review usage-based charges and other costs separately, and confirm contractual notice requirements before relying on a decision date.
Want a working system for ongoing reviews?
The AccruePilot AI Spend Control System combines a local browser Control Center, an Excel workbook and a management field guide. The free files above are separate companion resources.
US$59, one-time. For internal use by one purchasing U.S. organization. Built for professional service firms with 10 to 250 employees.